Ultivert Terms of Service
Template — pending legal review. This document is a drafted template prepared for the Ultivert platform. It is not legal advice and has not been reviewed by counsel. Bracketed placeholders such as
[ENTITY NAME],[JURISDICTION], and[CONTACT EMAIL]must be completed and the whole document reviewed by a qualified lawyer for the operating jurisdiction before production use.
Last updated: 2026-06-16
These Terms of Service ("Terms") form a binding agreement between you ("you", "User") and [ENTITY NAME], operator of the Ultivert platform at ultivert.com and its subdomains ("Ultivert", "we", "us", "our"). By creating an account, creating an event, or otherwise using the platform, you agree to these Terms. If you do not agree, do not use the platform.
1. Acceptance and nature of the service
1.1 Ultivert is software only — a software-as-a-service ("SaaS") platform that lets organizers run Ultimate Frisbee tournaments and lets players register for, and participate in, those events. We provide tools (registration, tiering, scheduling, live scoring, spirit scoring, standings, notifications) and hosting.
1.2 Ultivert does not organize, run, supervise, or insure any event, does not employ or supervise any organizer, player, or official, and is not a party to any agreement, transaction, or dispute between users (including between players and organizers). Events are organized and operated solely by the Organizers who create them.
1.3 You accept these Terms (a) when you create an account, (b) again, as to the Organizer-specific obligations in Section 6, each time you create an event, and (c) by continuing to use the platform after a change takes effect under Section 17.
2. Definitions
- User — any person with a Ultivert account.
- Player — a User who registers for or participates in an event.
- Organizer — the User who owns an event and holds full control over it, including its finances.
- Co-Organizer — a User granted limited event-management rights by an Organizer (no deletion, no financial control).
- Captain — a User managing a team roster, spirit submission, and self-officiating duties.
- Scorekeeper — a User assigned to log scores for a specific pitch.
- Event — a tournament and its Season(s). A Tournament is the persistent competition; a Season is a specific edition with its own registration, schedule, and standings.
- Content — any data, text, images, rosters, scores, ratings, comments, or files submitted to the platform.
3. Eligibility and account
3.1 You must be legally capable of entering into these Terms in your jurisdiction. If you are a minor under applicable law, you may use the platform only with the consent and supervision of a parent or legal guardian, who accepts these Terms on your behalf.
3.2 You must provide accurate, current, and complete information and keep it up to date. You may not impersonate any person or misrepresent your identity, age, gender, or affiliation.
3.3 You must verify your email address. Certain actions are blocked until your email is verified.
3.4 One account per person. You are responsible for all activity under your account and for keeping your credentials secure. Notify us promptly of any unauthorized use.
4. Acceptable use
4.1 You agree not to:
- (a) use the platform for any unlawful purpose or in violation of these Terms;
- (b) submit false, fraudulent, infringing, defamatory, harassing, or abusive Content;
- (c) attempt to access data, accounts, events, or roles you are not authorized to access;
- (d) probe, scan, or test the vulnerability of, or circumvent, any security or authentication measure;
- (e) interfere with, overload, scrape at scale, or disrupt the platform or its infrastructure;
- (f) submit knowingly inaccurate scores, spirit ratings, or registration data; or
- (g) use the platform to collect funds you are not entitled to collect.
4.2 We may suspend or remove Content or accounts that violate these Terms, with or without notice, as described in Section 12.
5. Roles and permissions
5.1 Access is governed by a role-based access-control model. Roles include (in increasing scope) anonymous read-only access, Player, Scorekeeper, Captain, Co-Organizer, and Organizer (owner). The platform enforces these permissions on the server for every action. You may only perform actions permitted to your role.
5.2 Actions initiated by AI agents on your behalf are recorded and flagged as agent-initiated in our audit records.
6. Organizer Terms (event creation)
This Section applies to any User who creates or operates an event. You accept it each time you create an event.
6.1 Authority and accuracy. You represent that you are authorized to organize the event and that all event information (dates, location, format, ruleset, fees, capacity, refund and cancellation policies, and registration form) is accurate and not misleading.
6.2 Event operations and safety. You are solely responsible, at your own cost and risk, for the real-world operation of your event, including: securing venues, permits, and licenses; on-site safety; provision of first aid; compliance with food-hygiene and health-and-safety laws; crowd and weather management; and obtaining adequate event and liability insurance. Ultivert provides none of these and assumes no responsibility for them.
6.3 Non-custodial payments. Player fees are collected by you, directly from players, outside the Ultivert platform (for example, by peer-to-peer bank/wallet transfer for which the player uploads proof and you approve it). Ultivert never holds, processes, escrows, or has access to player funds, and never stores payment-card or bank-account credentials. You are solely responsible for:
- (a) setting accurate payment instructions;
- (b) reviewing and approving or rejecting payment proofs in good faith;
- (c) issuing refunds and resolving cancellations and disputes directly with players;
- (d) all chargebacks, fraud, and reconciliation; and
- (e) all taxes, levies, and reporting obligations arising from fees you collect. Ultivert is not a party to, and is not liable for, any transaction, processing fee, or dispute between you and a player.
6.4 Platform fees. Use of the platform for an event may require payment of a SaaS licensing fee, collected through our third-party merchant of record (Lemon Squeezy) as described in Section 7. Platform fees are separate from, and unrelated to, the player fees you collect.
6.5 Player data. When you build a custom registration form or process player data (including profile and skill data used for tiering/seeding), you act as a controller of that data with respect to your event and must handle it lawfully, including obtaining any consent required and using it only for operating your event.
6.6 Ownership transfer. Ownership of a tournament or team may be transferred only through the platform's secure, multi-step, one-time-password–verified transfer flow. Transfers are blocked while a season is live and are recorded in our audit records.
6.7 Indemnity. You will indemnify and hold Ultivert harmless as set out in Section 14 for claims arising from your event, your collection of fees, your handling of player data, or your breach of this Section 6.
7. Platform fees and SaaS licensing
7.1 SaaS licensing fees, where applicable, are processed by Lemon Squeezy, which acts as the merchant of record for those transactions. Your purchase of platform access is subject to the merchant of record's terms in addition to these Terms.
7.2 Fees are stated at the point of purchase. Except where required by law or expressly stated, platform fees are non-refundable. We may change platform pricing prospectively; changes do not affect fees already paid for a current event.
8. Intellectual property and license
8.1 The platform, including its software, design, trademarks, and all related intellectual property, is owned by Ultivert or its licensors and is protected by law. These Terms grant you a limited, non-exclusive, non-transferable, revocable license to use the platform for its intended purpose. No other rights are granted.
8.2 You retain ownership of Content you submit. You grant Ultivert a worldwide, non-exclusive, royalty-free license to host, store, reproduce, process, and display your Content as necessary to operate and improve the platform and to display public event information as described in Section 9.
8.3 You represent that you have the rights necessary to submit your Content and that it does not infringe the rights of others.
9. Public and user-generated data
9.1 By design, certain event data is public: match scores, schedules, standings and leaderboards, team rosters, spirit ratings, and individual player statistics may be displayed publicly and may be visible to anyone, including via search engines.
9.2 Because completed competitions are part of the public record of the sport, match results, rosters, and individual statistics are preserved even after an account or profile is deleted or anonymized, to maintain the historical accuracy of completed tournaments (see Section 10).
10. Privacy and data
10.1 To provide the service we collect and process personal data, including your email, name, and—where you complete a player profile—gender, date of birth, phone number, emergency contact, and self-reported skill metrics. Skill metrics and registration-form responses may be used to compute automatic seeding/tiering for events you register for.
10.2 We retain data using a soft-delete model so that records can be restored and so that the integrity of completed events is preserved. You may request deletion or anonymization of your personal profile; however, as stated in Section 9.2, raw statistics and game history from completed events are retained.
10.3 Our handling of personal data is described more fully in our Privacy Policy. (A separate Privacy Policy will be published; until then, this Section governs.)
11. Technical operations disclaimer
11.1 The platform runs on third-party edge infrastructure (Cloudflare). It is provided "as is" and "as available". We do not warrant uninterrupted, error-free, or secure operation, or any specific level of availability.
11.2 Offline scoring and synchronization features are provided on a best-effort basis. Data entered offline may be delayed, reordered on conflict, or lost. You are responsible for keeping your own records of critical information.
11.3 Parts of the platform may be offered as beta or preview features, which may change or be withdrawn at any time.
11.4 We are not liable for data loss, corruption, downtime, or service interruption, including any caused by the events described in Section 15.
12. Changes, suspension, and termination
12.1 We may modify, suspend, or discontinue any part of the platform at any time.
12.2 We may suspend or terminate your access, and remove Content, if you breach these Terms, create risk or legal exposure for us or others, or where required by law. Where practicable we will give notice.
12.3 You may stop using the platform and request account deletion at any time, subject to the data-retention rules in Sections 9 and 10. Sections 8, 9, 10, 13, 14, 15, and 16 survive termination.
13. Disclaimers and limitation of liability
13.1 No warranties. To the maximum extent permitted by law, Ultivert disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement.
13.2 Events and physical activity. Ultivert does not run events and is not responsible for the conduct, safety, or actions of any organizer, player, official, or third party, or for any injury, loss, or damage occurring at or in connection with an event. Athletic-participation risks and waivers are addressed in the separate Player Liability Waiver & Payment Policy Agreement.
13.3 Limitation. To the maximum extent permitted by law, Ultivert and its officers, employees, and suppliers will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, data, goodwill, or funds collected or owed between users. Our total aggregate liability arising out of or relating to the platform will not exceed the greater of (a) the platform fees you paid to us in the twelve months before the claim, or (b) USD 100.
13.4 Some jurisdictions do not allow certain exclusions or limitations; in those jurisdictions our liability is limited to the smallest extent permitted by law.
14. Indemnification
You will defend, indemnify, and hold harmless Ultivert and its officers, employees, and suppliers from and against any claims, damages, liabilities, losses, and expenses (including reasonable legal fees) arising out of or related to: (a) your Content; (b) your use of the platform; (c) your breach of these Terms; (d) for Organizers, your event, your collection of player fees, and your handling of player data (Section 6); and (e) your violation of any law or the rights of any third party.
15. Force majeure
Ultivert is not liable for any failure or delay, or for data loss, cancellations, or service interruptions, caused by events beyond our reasonable control, including natural disasters, severe weather, fire, epidemic or pandemic, war, civil unrest, labor disputes, failures of third-party infrastructure or networks, or governmental actions or restrictions.
16. Governing law and disputes
16.1 These Terms are governed by the laws of [JURISDICTION], without regard to its conflict-of-laws rules.
16.2 The courts located in [JURISDICTION] have exclusive jurisdiction over any dispute arising out of or relating to these Terms or the platform, and you consent to that jurisdiction and venue, except where mandatory consumer-protection law provides otherwise.
17. Changes to these Terms
We may update these Terms from time to time. The "Last updated" date reflects the current version. Material changes take effect when posted or on the date we state. We may require you to re-accept the Terms to continue using the platform. Your continued use after the effective date constitutes acceptance.
18. Contact
Questions about these Terms: [CONTACT EMAIL].
See also the Player Liability Waiver & Payment Policy Agreement, which players accept when registering for an event.